Today we’re back with our TGIM series, or Thank Goodness It’s Monday. Each Monday our posts will focus on employee engagement and we hope to hear your thoughts on Twitter using the #TGIM hashtag or with a reply to us @SageHRMS.
Organization is a frequently overlooked component of running a business. Some people are naturally messy or clumsy and the idea of structuring their environment seems unnatural. But however ill-disposed, it’s paramount that employees grasp the value of organization to a company. For managers, this may mean encouraging employees to regulate their habits, or it may be a more personal imperative.
Whatever it is, consider the basics. Yes, “organization” is an ambiguous term that can apply to a variety of business functions and personal concerns – from the administrative to the emotional. Rather than focusing on a vertical perspective of organizations, though, think about on more horizontal terms. Said another way, think about what it means to be “organized.”
A recent IBM study illuminates this point. Researchers observed that individuals who “searched” their email accounts, instead of setting up files and folders for their correspondence, typically found what they were looking for faster and with fewer errors. The time and overhead associated with creating and managing email folders were seen as wastes of time.
The Harvard Business Review points out that technology makes an economic virtue of digital disorganization. The productivity issue workers need to consider is whether habits of efficiency that once improved performance have withered away into mindless ruts that undermine intended outcomes.
Of course, this study is reserved to organization as it relates to email, but the main point rings clear: While technology can help eliminate procedural humdrum, it can also convince us of its objectivity. The fact is technology is more subjective than most assume – the ways we use social media, mobile devices and software reflect our individual productive and organizational tendencies. As new technology emerges, it’s important for users to consider how it will or will not influence their personal habits.
Inc. Magazine states that it’s a manager’s job to get the right technologies that respond to employees’ personal productivity needs. They believe that “it’s not that we’re becoming overly dependent on technology to keep us organized, it’s that we haven’t become dependent enough.”
What are some ways managers can promote greater organizational savvy in the workplace?
Let us know what you think on Twitter by tweeting with the hashtag #TGIM, or reply to us @SageHRMS.